Managed Print Service Company

What Is A Managed Print Service Company And Why You Need Us

1. Most companies do not know what their printing costs really are. This lack of awareness can lead to expenses quietly accumulating, ultimately affecting the bottom line.
2. Under managed areas of your business usually result in employee waste, overpaying, and unnecessary outsourcing. When these areas are left unchecked, they can easily spiral out of control, potentially consuming 5-10% of your total revenue.
3. The average business spends 1-3% of annual revenue on printing costs. However, without proper oversight, these expenses can escalate, posing a significant threat to financial health.

By understanding and managing these costs effectively, companies can prevent them from becoming a financial burden. Implementing cost-control measures can safeguard your revenue and enhance overall profitability.

Without proper management, printing expenses may escalate rapidly, leading to uncontrolled financial drain.

Printing expenses can be a large portion of your company’s revenue, potentially ranging from 5% to 10%.

Surprising Facts About Office Printing and Its Environmental and IT Impact

Modern offices often overlook the hidden challenges of everyday printing. Here’s a closer look at some surprising facts:

• Employee to Printer Ratio: In many workplaces, you’ll find a high reliance on a small number of printers. Typically, for every four employees, there’s just one printer available. This uneven distribution can cause delays and contribute to workplace inefficiency.
• Toner and Ink Cartridge Waste: It’s alarming to note that a significant portion—around 80%—of toner and ink cartridges end up discarded in landfills. This has detrimental environmental impacts, contributing to waste and pollution that could be mitigated with better recycling initiatives.
• IT Resources Stretched Thin: Printers are notorious for their demands on IT support. Nearly half of all calls to the IT Help Desk are related to printer issues. This not only consumes valuable IT resources but also disrupts productivity across the organization.
• Untracked Printing Costs: Many companies are unaware of their actual expenses related to printing supplies. An overwhelming 90% of businesses do not keep track of these costs, meaning they might be losing money on inefficiencies without realizing it.

These insights reveal the substantial, and often unexpected, burden that printing places on both environmental sustainability and IT operations. By understanding these impacts, organizations can identify areas for improvement and work towards more sustainable and efficient practices.

How Can a Managed Print Service Company Can Reduce Your Printing Costs

Our professional managed print service company assessment team goes to work to measure your current situation. We determine how many devices you have and how many pages run through them each month. We locate each of your devices and determine the total cost of each device. Then we meet with you to create a recommendation for a one cost per page solution for your business.

But it doesn’t stop there. The role of a technology assessment is pivotal in reducing printing overhead costs by providing a comprehensive understanding of your printing landscape. With sophisticated equipment monitoring and analytical reporting, we delve into your organization’s printing activities. This in-depth analysis allows us to identify inefficiencies and areas for cost reduction.

As your business grows and evolves, so do your printing needs. An assessment by our managed print service company doesn’t just provide a one-time snapshot; it offers ongoing analysis to ensure your workflow remains optimized. By continually evaluating and adapting to changes, we help maintain reduced overhead costs and improved efficiency, ensuring your business is always at its best.

Managed Print Service Company Assessment

Our technology assessment is not just a step—it’s a strategic move towards smarter, cost-effective printing management.
Beyond addressing immediate needs, the assessment supports sustainable growth and development by providing insights that help align technology with business objectives.

Managed Print Service Company will Maximize Your Copier Efficiency

Our managed copy print service program goes beyond basic support to deliver a comprehensive suite of services designed to keep your operations running smoothly and efficiently. Here’s what we offer:

• Simplified Billing: Enjoy a hassle-free billing process for all your printer services, allowing you to focus on your core business activities.
• Certified Technicians: Benefit from the expertise of manufacturer-certified technicians who deliver over 99% uptime, ensuring your devices are always ready for action.
• Automatic Supplies Management: Never worry about running out of toner with our automatic replenishment services. We keep parts stocked locally for your convenience.
• Comprehensive Print Tracking: Gain insights into your print usage with detailed tracking, helping you understand who is printing what and how much.
• Emergency Readiness: In case of an unexpected equipment failure, we provide loaner machines to keep your operations uninterrupted.
• Hardware Optimization: Our hardware roadmap helps you optimize your output devices for maximum efficiency, ensuring you get the most out of your networked devices.

These services are designed to not only maintain but make your printing capabilities better, giving you the peace of mind that your print infrastructure is in expert hands.